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Application Form: DEFA Manx Produce Marquee

Southern Agricultural Show – Saturday 27th July and Sunday 28th July 2024

Please do not send any money now; we will confirm your space allocation together with your total fee which is required to be paid in advance of the event. Please see price guide below:

Area to include walkway

Electric

Charge for both days –

Excluding VAT

VAT

Total

Single space - 10ft (3m) frontage x 8ft (2.4m) depth

To include electric

£156

£31

£187

No electric

£63

£13

£76

Double space - 20ft (6m) frontage x 8ft (2.4m) depth

To include electric

£281

£56

£337

No electric

£125

£25

£150

Triple space - 30ft (9m) frontage x 8ft (2.4m) depth

To include electric

£406

£81

£487

No electric

£188

£38

£226

 

 

 

 

 

Southern Agricultural Show 2024

Please do not send any money now; we will confirm your space allocation together with your total fee which is required to be paid in advance of the event.
Please select from the drop down
Please answer as many questions as you can.




Please note that these costs include: marquee cover, site charges, electric supply (domestic rating only) and sockets (any number). Tables are not provided. The costs are subsidised by DEFA. Stand holders are responsible for ensuring that all electrical equipment brought on to the Show field is safe to use, in compliance with Health and Safety requirements. It is not permitted to make additional circuit or sockets by means of using your own adaptors.
Plastics - pollute our environment. Organisers would like to make this event as environmentally friendly as possible and reduce the use of plastics. An alternative to plastic bags is to be encouraged. Pledge – could you state any changes that you have made or are going to make to becoming more environmentally friendly, whether this is by decreasing the amount of plastic packaging or decreasing your carbon footprint?
In making this application, I acknowledge that I meet the necessary criteria; that any electrical equipment brought on to site by me has a valid P.A.T. certificate and that I will provide copies of Product and Public Liability Insurance certificates, valid for these dates. I will also notify the organiser of all the activities planned for my area so that Health & Safety matters can be covered in the Show plan.

Information

 

Insurance

Please forward a copy of your Product and Public Liability insurance valid for the Show dates and with a minimum level of £5,000,000, must be shown to the organisers before the event. It is recommended that you have an insurance cover for loss (theft) of high value items.

Health & Safety

Stall holders may be asked further health & safety information to support risk assessments and decisions regarding planning. You should complete your risk assessment when submitting your application form.

You will need to complete the FSA allergen training and provide a copy of your certificate:

http://allergytraining.food.gov.uk/english/

Payment

Once you have completed and returned this form, we will then confirm your space allocation together with your invoice which is required to be paid in advance of the event.  But please do not send any money now, please wait until you receive the invoice.

Cheques should be made payable to Isle of Man Government, Department of Environment, Food and Agriculture,  Thie Slieau Whallian, Foxdale Road, St John’s, IM4 3AS

Cancellations or change of site size

Any cancellations or change in site pitch will need to be made 4 weeks before the event date.  We are unable to alter invoices once they have been sent out two weeks before the event.  We are only able to cancel invoices in very exceptional circumstances.  

Closing date

Please return this application form by 30th April 2024 to:  Hayden Armour, Department of Environment, Food and Agriculture, Thie Slieau Whallian, Foxdale Road, St John’s, IM4 3AS.  For further information please telephone: 687520 or email hayden.armour2@gov.im  

The Department of Environment, Food and Agriculture is committed to ensuring that its services are accessible to all. If you require this document in an alternative format and/ or language please contact us to discuss your needs.

Personal information

The information you provided in your application form may be shared, for the purposes of this event, with other bodies and trades involved in the event and in accordance with our Privacy Policy which can be found here https://www.gov.im/about-the-government/departments/environment-food-and-agriculture/privacy-notice/. A hard copy can be provided. Our Data Protection Officer can be contacted on 686781 or at DPO_DEFA@gov.im

Criteria

To book a place in a Manx Produce Marquee, you need to meet the following criteria:

  • All produce sold must be grown, reared, caught, brewed, pickled, baked or smoked on Island or, where processed, this must contain local produce. Local means produce from the Isle of Man.
  • You will need to have a valid P.A.T certificate within the last 12 months, for any electrical equipment brought with you and used during the event. This will help to minimise tripping of electric supply.
  • All stallholders must comply with current Trading Standards and Environmental Health requirements. All stallholders selling food/drink should be registered with Environmental Health and provide their registration number. Stallholders must provide relevant allergy information. Sales of alcohol are not possible as the marquee will not be licensed.
  • All stallholders should identify any hazards that their stall could present to people at the show and take steps to remove or reduce the risk that these might cause damage, injury or illness.
  • All exhibitors must agree to share their performance data with DEFA following the event.

Disclaimer

In the preparation of this Event, we have relied on information which we believe to be accurate and reliable.  However, neither Isle of Man Government nor any persons involved in the preparation of the Event, accept any form of liability whatsoever for its contents, including opinions, advice or information or for any consequences that may arise.

Show committee requirements

Please note that the rules of the Southern Agricultural Show are set by their Show Committee and not by DEFA.  Anyone wishing to submit a bid for a catering contract or who wish to purchase a trade stand should respond directly to the Show Secretary email: sdas@manx.net. All enquiries as to application dates and forms should also be directed to the Show Secretary.

This application form is for an area within the DEFA Manx Produce marquee only.  Please be aware that restrictions apply to the sales of sandwiches and similar products for which there are approved suppliers, appointed by the Show Committee.  However, cakes or pies can be sold provided that they are large or sold in containers and drinks can be sold in bottles: in other words, produce presented for consumption away from the Show is acceptable as it is not deemed to be in competition with the approved catering contractors. 

If you are unsure as to whether your goods or services might contravene Show Committee rules, please discuss this with Hayden Armour, details as above, in the first instance.